Privacy Policy

Privacy Policy

Key Details

Policy Date: 11th June 2026

This privacy policy describes how Aussie Boxing (We) protect and use your personal information when you participate in our boxing training or events or use our website.

This policy complies with the Privacy Act 1988 (Cth) and the Australian Privacy Principles (APPs). For the purposes of this policy, We are the Data Controller, and you are the individual (data subject) whose information we collect.

1. Introduction

This Privacy Policy explains how Aussie Boxing ("we", "us", or "our") collects, uses, stores, and discloses your personal information when you participate in our boxing training or events, or use our website at championboxing.co/.

This policy complies with the Privacy Act 1988 (Cth) ("Privacy Act") and the Australian Privacy Principles (APPs). We are the entity responsible for managing your personal information in accordance with these obligations.

By providing your personal information and accessing our services, you agree to the terms of this Privacy Policy.

2. What Personal Information We Collect

Personal Information

We may collect the following personal information:

  • Full name
  • Contact details (email address, mobile number)
  • Home address
  • Date of birth
  • Next of kin details
  • Demographic information (location, gender, age)
  • Any information you provide via queries, feedback, or forms

Sensitive Information

We may collect the following sensitive information where necessary for the provision of our services:

  • Medical information (e.g., details from medical forms such as PAR-Q or dietary requirements)
  • Health and injury records (for participation in our events)

We will only collect sensitive information with your explicit consent, or where otherwise permitted by law.

Digital Information

When you use our website, we may automatically collect:

  • Website usage data
  • IP address and browser details
  • Cookie and tracking data
  • Device information (e.g., mobile, tablet, desktop)
  • Approximate location data when browsing our website

3. How We Collect Your Information

We collect your personal information in the following ways:

  • Directly from you when you register for events, complete forms, or contact us
  • From your use of our website (including through cookies and analytics tools)
  • From third parties such as medical professionals or insurance providers, where relevant to your participation

4. Your Consent to Certain Activities

We will request your explicit consent before:

  • Sending you marketing communications from us or relevant third parties
  • Processing sensitive medical information (e.g., for insurance or medical assessment purposes)

You are not required to provide consent to marketing communications to access our services. However, we cannot provide certain services if you do not consent to the processing of necessary medical information required for your participation (e.g., medical clearance via PAR-Q).

You may withdraw your consent at any time. See Section 12 for details.

5. How We Use Your Personal Information

We use your personal information to:

  • Organise and administer training courses and events
  • Process bookings and coordinate fight orders
  • Manage insurance requirements
  • Provide emergency medical assessments
  • Contact you regarding your participation and event details
  • Send relevant newsletters and updates (where you have consented)
  • Improve our services and website functionality
  • Comply with our legal obligations

6. Who We Share Your Personal Information With

We may share your personal information with:

  • Trainers, coaches, and event coordinators involved in delivering our services
  • IT and communications service providers (e.g., for email, SMS, and website functionality)
  • Insurance providers and medical professionals (where required for your participation)
  • Regulatory and government authorities where required by law
  • Charity organisations that you choose to fundraise for.

We take reasonable steps to ensure that third parties only use your information for the agreed purpose and maintain appropriate privacy and security obligations. We do not sell your personal information to third parties.

7. Mandatory Disclosure of Information by Law

We may be required to disclose your personal information to:

  • Australian law enforcement agencies
  • Government and regulatory bodies
  • Tax authorities
  • Courts or tribunals, where legally required

We will only disclose your data where legally required and will endeavour to notify you unless prohibited from doing so by law.

8. International Data Transfers

Some of our third-party service providers may process or store data outside of Australia (for example, cloud-based email or analytics platforms, which may be hosted in the United States or other countries).

Where we transfer personal information outside Australia, we take reasonable steps to ensure the recipient handles your information in a manner consistent with the Australian Privacy Principles, including through contractual agreements with service providers.

9. Data Security

We take reasonable steps to protect your personal information from misuse, interference, loss, unauthorised access, modification, or disclosure. These measures include:

  • Secure storage of physical and electronic records
  • Access controls limiting who can view your information
  • Use of reputable third-party platforms with appropriate security standards

In the event of an eligible data breach that is likely to result in serious harm, we will notify affected individuals and the Office of the Australian Information Commissioner (OAIC) as required under the Notifiable Data Breaches scheme (Privacy Act, Part IIIC).

10. How Long We Keep Your Data

  • Participant records (e.g., event registrations, medical forms): Retained for 6 years for legal compliance
  • Marketing data: Retained until you opt out or request deletion

When personal information is no longer required, we will take reasonable steps to destroy or de-identify it securely.

11. Your Rights Under Australian Privacy Law

Under the Australian Privacy Principles, you have the right to:

  • Access your personal information (subject to identity verification)
  • Request corrections to inaccurate, out-of-date, or incomplete data
  • Withdraw consent for marketing communications at any time
  • Request deletion of your data (subject to legal retention obligations)
  • Make a complaint if you believe your privacy rights have been breached

To exercise any of these rights, please contact our Privacy Officer by email: info@aussieboxing.co

12. How You Can Withdraw Your Consent

You can withdraw your consent at any time by:

  • Emailing us at info@aussieboxing.co
  • Clicking the unsubscribe link in any marketing email or SMS
  • Login to your account at https://hub.aussieboxing.co go to settings and set your preference.

For withdrawal of consent relating to sensitive medical data (e.g., PAR-Q forms), please contact us directly. Please note that withdrawing consent for necessary medical information may affect your ability to participate in our events.

13. Cookies and Digital Privacy

How We Use Cookies

We use cookies and similar technologies to:

  • Improve website functionality and user experience
  • Track website traffic and usage through analytics tools
  • Store your preferences for returning visits

How to Control Cookies

You can manage or disable cookies through your browser settings. Please note that disabling cookies may affect the functionality of some features on our website.

For more information about cookies, visit www.allaboutcookies.org

14. Automated Decision-Making

We use automated decision-making as part of our PAR-Q (Physical Activity Readiness Questionnaire) health screening process. This process involves two distinct stages:

Stage 1: Automatic Rejection (Fully Automated)

Certain PAR-Q responses will result in an immediate and automatic rejection of your registration with no human review. These questions relate to medical conditions that, under our duty of care obligations, make participation in boxing unsafe. If your registration is rejected at this stage, you will not be able to participate in the event.

If you believe you have answered a question incorrectly, you may contact the event coordinator to request a manual review. Contact details are provided to you upon completion.

Stage 2: Flagged for Human Review

Certain other PAR-Q responses will flag your registration for review by a human coordinator before a final decision is made regarding your participation. You may be contacted for further information during this process.

Upcoming Legislative Requirements

From 10 December 2026, amendments to the Privacy Act introduced by the Privacy and Other Legislation Amendment Act 2024 (Cth) will require APP entities to include additional disclosure in their privacy policies where automated decision-making significantly affects individuals. We will update this policy prior to that date to ensure full compliance.

15. Children’s Privacy

We do not knowingly collect personal information from individuals under the age of 18 without the consent of a parent or legal guardian. If you are under 18, please ensure a parent or guardian has reviewed and agreed to this policy on your behalf before providing any personal information.

16. Policy Updates

We review this Privacy Policy regularly and may update it to reflect changes in law or our practices. The most current version will always be available on our website at championboxing.co/. We will notify you of any material changes where reasonably practicable.

17. Contact Us & Complaints

For privacy-related questions, data access requests, or to exercise your rights, please contact our Privacy Officer:

Email: info@aussieboxing.co

Website: championboxing.co/

If you believe we have breached the Australian Privacy Principles and we have not resolved your complaint satisfactorily, you may lodge a complaint with the Office of the Australian Information Commissioner (OAIC):

Website: www.oaic.gov.au

Phone: 1300 363 992

We are committed to working with you to resolve any concerns regarding your personal information.